The National Association of Counsel for Children (NACC) is accepting proposals from accounting firms to provide services for our organization, beginning late January or early February 2025.
We invite you/your firm to submit a proposal to us by January 17, 2025, for consideration. A description of our organization, the services needed, and other pertinent information follows.
Background of National Association of Counsel for Children
NACC is a national 501(c)(3) organization registered in the state of Colorado with administrative offices in Denver. Annual revenues are between $1,800,000 and $2,200,000 per year, and the organization currently employs 13 people. The organization receives approximately 60% of revenues from earned income, 30% grants and contributions, and 10% other revenue (no unrelated business taxable income). Monthly transactions amount to approximately 50 disbursements (which includes the monthly payroll) and 15-20 deposits. The organization uses QuickBooks Online for accounting purposes, and Justworks for payroll.
Services to Be Performed
Accounting services to be completed in accordance with GAAP standards:
- Record all cash disbursements, cash receipts, and track income and expenses by funder and class codes in QuickBooks.
- Record monthly journal entries, including accruals and net assets releases.
- Record accounts receivable (AR) entries and deposits; prepare invoices and track receivables.
- Process expense reimbursements and mileage reports for payment.
- Allocate payroll and grant dollars according to funder requirements.
- Make payroll allocations according to class in QBO
- Reconcile monthly bank, credit card, and investment accounts.
- Prepare and distribute monthly financial statements, including the balance sheet, income statement, and statement of cash flows.
- Assist management with creating budgets for foundation grants and contracts
- Support the annual budgeting process by providing necessary financial data, insights, and analysis.
- Perform budget analysis, highlighting material budget variances
- Reconcile inventory and manage related accounts as needed.
- File quarterly sales tax with appropriate agencies
- Manage monthly & year end close including completing data entry tasks with PEO
Your Response to This Request for Proposal
In responding to this request, we request the following information:
- Set forth your flat-rate proposal for 2025, including any guarantees regarding increases in future years.
- Names and contact information for other similarly sized clients for reference purposes.
- Describe how and why you/your firm is different from other firms being considered, and why our selection of you/your firm as our external accountants is the best decision we could make.
- Explain your/the firm’s communication approach, including availability for regular check-ins, responsiveness, and support during peak periods.
- Outline the firm’s approach to managing deadlines, deliverables, and timely reporting.
- Provide details on any advanced reports, dashboards, or analytics tools that help clients with financial decision-making.
- Describe continuity plans in place to ensure service quality remains stable if key personnel become unavailable.
- Include certifications (e.g., CPA, CMA, etc.) and affiliations with relevant accounting or nonprofit organizations, indicating a commitment to industry standards and ongoing education.
Timeline
December 18: RFP Re-released
January 17: Deadline to Submit RFP
January 21-24: RFP’s Reviewed
Jan/Feb: Interviews Conducted
February 5: Deadline to Sign Contract
Please submit your proposal and any questions to: [email protected] Thank you.